“Parish Teams” are known by a variety of names, for example: Parish Council, Parish Pastoral Council, Parish Pastoral Team and Parish Team. At St Dunstan’s we call this body: “The Parish CORE Team” (CORE: Community of Renewal and Evangelisation).
The Parish Priest has ultimate responsibility for the parish and he has the authority to preside over all parish matters.
The parish team is a consultative body, set up at the invitation of the parish priest with the remit to counsel and support him in all matters pertaining to parish life and activity. The team also is a forum for the parish and a channel of communication for parishioners.
Prayer is at the centre of all our discussions. In our deliberations we seek inspiration from the Gospel and guidance from The Holy Spirit.
Each member is there at the invitation of the parish priest, though some serve by nature of their office (for example the assistant priest and deacon).
As a leadership group, the team aims to give a sense of purpose and direction to the parish; and to assist the parish priest in building up a community of faith, hope and love founded on the Gospel and the Mission of the Church given to us by Jesus: “Go out to the whole world; proclaim the Good News to all creation.” (Mark 16: 15) The Parish Team hopes to show initiative and enable the parish to grow and develop.
The parish team should be made aware of all parish activities and, where possible and desired, the team would hope to offer support to any of the many varied groups, which exist in our large and vibrant parish.
Some members of the team undertake a special interest in and responsibility for parish activities, for example: Liturgy and Prayer, Formation, Ecumenism, Youth Ministry, Social activities – to name a few, but members of the team do not serve in order to represent a particular group, nor do they necessarily need to lead any parish group or organisation; all members of the team are expected to serve the interests of the parish as a whole and offer counsel and support to the parish priest.
2015 (updated February 2019)
A Review of 2018.
The end of a year often is a time when we look back on the events of that year, and, perhaps look forward to the New Year ahead. What follows just a few of the events of the year in our parish; there are others and I apologise in advance if your activity is not mentioned.
Canon Frank Harrington R.I.P.
For us, the community of St Dunstan’s Catholic Church in Woking, the start of 2018 brought with it a great sadness as we mourned the death of Canon Frank (or simply as Frank, as he preferred), our beloved parish priest for over twenty-four years. We all were in a state of shock, we had lost our rock, but his death was followed by a most tremendous outpouring of love for this man who had influenced so many of our lives, when we celebrated his life in a Mass of Thanksgiving and at his Requiem Mass. We published a special edition of this magazine at Easter as a tribute to Frank. As the year drew to a close, news came that Woking Borough Council wished to pay their own tribute to Father Frank; the new apartment block on the site of the former St Dunstan’s Church is named after him: “Harrington Place” – Father Peter attended the naming ceremony in November. Frank would have been tickled and chuffed in equal measure! May he rest in peace.
Father Peter Andrews was appointed parish priest and Father Simon Hall assistant priest. We truly are blessed to have such devoted and caring priests.
What of the other notable events that have marked 2018?
It would be tempting to list all of the activities that take place regularly at St Dunstan’s; so much happens on a daily basis, it can be difficult to find a space for a meeting at times; in many respects these Ministries and activities form the backbone of the parish. There are so many unsung heroes who give so freely of their time for the benefit of others. The parish would not exist without this generosity of heart. Many of these Ministries and activities are listed elsewhere in this magazine; thank you and may God continue to bless your work.
We have a lively and vibrant parish but it would be foolish to be complacent and we are truly blessed that other teams and Ministries come into being. We have an excellent Adult Formation process in the parish, so ably organised by Mary Smith. Someone asked me recently: “What is this talk about “formation”? What does formation mean? A fair question! Images of The Red Arrows spring to mind or a football team playing 4-4-2 or 4-3-3! If you check a glossary of Catholic terminology, “Formation” isn’t mentioned, nor have I found it in the Catechism of the Catholic Church, but in the sense that we use “formation” in the church, it relates to learning, understanding, discovering, development, and growth, especially in relation to our Faith. To become the person God created us to be.
The point is that here at St Dunstan’s there are numerous opportunities to deepen the knowledge of our faith. In recent years much of these initiatives have been inspired by the experiences and writings of a priest named Father James Mallon, born in Scotland but currently serving in Halifax, Nova Scotia, Canada.
His book: “Divine Renovation” is truly inspirational and it describes how his parish of St Benedict developed and continues to develop into a vibrant faith community centred on missionary discipleship.
The first ALPHA course was very well attended and a second one started in the autumn on Saturday mornings. A third is planned to start in the spring of 2019. These are great ways of learning about Christianity and to journey with others in the process in a social setting. Out of ALPHA a number of groups has emerged; first the ALPHA team itself, second Acclaim (Worship and Praise) and Connect. Other groups and initiatives are sure to follow.
The course on Catholicism, an epic DVD series by Bishop Robert Barron, was repeated this year. We also had two very interesting and challenging talks given by Abbot Stephen Ortiger OSB and an inspiring Day of Reflection at the Seminary in Wonersh, led by Father Kevin Dring.
Retirements, Appointments and Awards
A few parishioners went on a course at DABCEC on communication. We have formed our own communication team. Zoe Lightfoot is a member; Zoe followed John Sylvester as Editor of this magazine. John stood down after 27 years of amazing and dedicated work as the founder and editor. Thank you again John and wishing Zoe a most fruitful time with the magazine.
We also wish Mary Cooper a long and happy retirement. Mary retired in August 2018 after 24 devoted years as Parish Secretary. Elizabeth Lucek was appointed and has settled so well into the work.
In November, Nick Harvey was presented with the Bene Merenti, an Award from The Pope, for over 30 years of service to the Diocesan Lourdes Pilgrimage. Congratulations to Nick, so richly deserved.
Youth Ministry Coordinator
Another new appointment for the parish is Fernanda Mee, who becomes the Youth Ministry Coordinator. Fernanda is getting to know the parish and particularly young people. This is an exciting new post and we wish Fernanda and the young many blessings.
Pilgrimages, Conferences and Days Out
In August a small group form the parish went to Dublin for the meeting of families with Pope Francis; and in September another small contingent attended a Eucharistic Congress, named Adoremus, in Liverpool. Accounts of these events were published in the autumn edition of the magazine.
Nearer to home, Parish Days out continues to be popular and many parishioners benefit from these trips visiting places of interest with friends and companions. There also was a five day Parish Retreat in Lourdes in September. Next spring a pilgrimage to Italy is planned.
The Future of the Diocese
Following an invitation to the whole diocese in 2017 to take part in a survey on the future of the diocese, Bishop Richard has been visiting every deanery in the diocese to present the results of the survey and his plans for the future. He came to the Woking Deanery on 7 November to make his presentation. He asked that full details should not be published until after 14 December, when he will visit the final deanery. The Bishop’s presentation and plans can be found on the diocesan website: https://www.dabnet.org
Wishing all at St Dunstan’s and your families a joyful and blessed Christmas and a Happy New Year.
St Dunstan’s Parish Core Team
St Dunstan’s Parish Core Team Sixth Meeting of 2018 held on Monday 26 November 2018 at 7.30 pm in the Library
“Christ has no body now but yours, No hands, no feet on earth but yours …”
(St Teresa of Avila)
The team listened to and reflected on a song based on St Teresa’s prayer: “Christ has no body now but yours …”
Present: Fr Peter, Russell, Mary Smith, Emila, Julianne, Nanda, Mark and JohnApologies: Fr Simon, Karin, Adrian, Mary Cooper
Minutes of fifth meeting of 2018 held on 17 October were read and approved with the following additions or comments:Well over £6,000 was raised from the Christmas Fair. Grateful thanks and congratulations to all involved. The charities will be contacted in the coming week to inform them of the results and arrangements made to present cheques to representatives from each charity.Health and Safety: Lynda Crosby has taken on responsibility for Health & Safety and has identified some potential hazards, including blocking exits and Fire Doors being left open. These are being corrected. We have agreed a contract with new contractors for the Fire and Alarm system, to start on 1 December 2018.
News, developments, forthcoming events and discussion(Parish Priest, chairman and team), including:1 The Bishop’s Presentation: “The Word Who is Life” – and the future of the DioceseOn 7th November 2018, Bishop Richard and his team led a presentation to the Woking Deanery on “The future of the Diocese” in St Dunstan’s School. The meeting was well attended. Looking to the future it is clear that there will be a need to shift from a “parochial mentality” to a wider concept of the local church.The Bishop requested that the full presentation should NOT be made public until he has been to every deanery in the diocese; the final meeting with deaneries will be on 14 December. After that date the complete presentation and proposals will be posted on the diocesan website.4.2 FinanceThe team looked at the most recent summary of accounts produced by the finance team for their meeting on 29 October.
It was agreed we should hold a parish meeting in the Spring of 2019 to present “end of year accounts for 2018” – BUT the meeting cannot be held until such accounts are ready and have been audited and Joe Dunne, Chairman of the Finance Team and members of that team are free to attend.
Although we have good reserves, owing to the sale of the previous sites and a substantial Legacy, our annual expenditure is exceeding income from collections and Gift Aid.
4.3 Live streaming of the Mass and Celebrations
Thanks to Kevin Wallace, procedures are available and ready to be posted around the church. The team studied these procedures and looked at photographs showing different views from the camera.
All involved in Liturgical Ministry have been given notice of the camera and live streaming procedures and have been asked to sign consent to their image appearing.
It is planned to record a weekday Mass this week and then to play it back later in the week after Mass, using the screens at the back of the Sanctuary, so that parishioners will see the recorded image.
The Light up a Life Service for Woking Hospice to be held in the church on Sunday 2 December will be streamed live, with the agreement of Woking Hospice.
4.4 Youth ministry
Nanda updated the team with recent developments in Youth Ministry. Nanda has held meetings with potential adult volunteers, and has visited St Dunstan’s School about twice a week in order to get to know the children and the children to meet her.
Youth Alive Junior will be available for years 4, 5 and 6 in the New Year.
Nanda also will encourage students taking the Duke of Edinburgh Awards to consider helping with youth activities as part of their “service” activity.
Monthly meetings also are being planned for older teenagers.
A diocesan project called “Encounter” will be starting in Woking soon. It is open to young people from 15 to 35 years old.
Fifty nine young people are following a programme to prepare for the Sacrament of Confirmation.
4.5 Open Parish Meeting:
see above under finance – date to be decided
4.6 Car Park
Recent problems with the car park being full during the week when parishioners attend morning Mass, owing to work being undertaken at the school and, although the school playground is open for parents to park once the school has opened, they seem reluctant to move their cars from the church car park. Julianne will again appeal to parents NOT to leave their cars at the church once they have taken their children into the school – and if they are staying for a school event, to move their cars once their children are in the classrooms.
4.7 Evangelisation – “Divine Renovation” where are we?
Much has grown out of the two ALPHA courses undertaken in the parish this year:
Acclaim! (Worship, Prayer and Fellowship) continues, usually on Monday evenings.
“Connect” (groups meeting for prayer and bible study) is developing.
Taizé evenings also continue.
A Hospitality Team is being formed.
Adult Formation: Next course or series of talks/workshops on Scripture or Biblical Formation
Fr Peter has been thinking about the number of proposed new residences in Woking. He has sent letters to representatives of Woking People of Faith and Churches together in Woking to suggest we produce, as a joint project, a booklet to list all the places of Worship and Prayer in Woking and all religious opportunities of all Faiths. This booklet could be made available to all new residents, through Developers, Estate and Letting Agents and Woking BC.
The next ALPHA course is being planned to start at the end of April 2019.
“Red Wednesday 28 November 2019” – The church will be illuminated RED this week to show “solidarity with persecuted Christians and Faith minorities who suffer unjustly for their peacefully held beliefs” (from Aid to the Church in Need website)
A new design for the website is in progress. Kevin has produced an attractive design and the content is being developed. The next stage is either to launch it as it is and add to it over time or wait until there are more photographs, links and information. Possibly seek the advice of a professional web designer who specialises in church websites. Date of change to be decided.
The next New Parishioners’ evening will be on Friday 7 December at 7.30 pm. It would be good if members of the Core Team could attend to greet new parishioners. The event is usually fairly brief – about an hour.
Dates and topics in 2019 – it is proposed to hold a Parish Core Team meeting every two months as follows:Wednesday 16 JanuaryTuesday 5 MarchThursday 9 MayTuesday 9 JulyTuesday 24 SeptemberTuesday 26 November1 Topics to cover in 2019 – Open discussion (also see 4.7 above)John asked the team to send in ideas for major topics for discussion in 2019. (Send by email by Sunday 6 January 2019 please)
Parish Structure – a clear list of all activities (in “family groups”) of the parish and how these fit with the Parish Vision. A visual of this structure to be considered for publication on the website and elsewhere in the parish.
Review again the Role of the Parish Core Team and how it is structured and responsibility of members.
For both the Parish Core Team and all Parish Activities, what is in place for continuity and succession?
St Dunstan’s Parish Core Team First Meeting of 2019 held on Wednesday 16 January 2019 at 7.30 pm in the Library
“Go out to the whole world; proclaim the Good News to all creation.”
Present: Fr Peter Andrews, Fr Simon Hall, Rev Russell Young, Mary Smith, Julianne Birch, Mark Potter, John Sexton
The meeting opened with prayer
Apologies: Adrian Sharman, Mary Cooper, Nanda Mee, Karin Harvey, Emilia Aina
The minutes of sixth meeting of 2018 held on 26 November were read and agreed to be correct, with the following amendments:
Item 3 £7,800 was raised by the Christmas Fair,
Item 4.2 Finance: it was agreed to hold a separate Finance meeting to present the end of year accounts to the parish. Additionally we should plan a parish meeting for all other activities and to present a parish plan.
Item 4.3 John to ask Kevin Wallace whether the “live” camera could pick up images from the camera in the Baptistry.
Parish Plan or Vision – proposal presented by John for discussion and action. See appendix 1.
John proposed we should adopt a “Parish Vision” – on which a Parish Plan could develop. This was discussed at length and it was agreed that we should develop this and announce the “Vision” as soon as practical. It was agreed that the Parish Core Team would be the driving force to bring this into being.
It was agreed that Peter and John should explore this further before the next team meeting.
News, developments, forthcoming events
(Parish Priest, chairman and whole team)
ALPHA would be repeated in the near future. Dates to be confirmed (this will be the third ALPHA course in the parish).
A new “Hospitality/Welcoming” Team is being established.
A Communication Team has been established to look at all aspects of communication within and beyond the parish.
Kevin Wallace is developing a new style website and has considered a number of options, including the use of “professional” designers. This new website is almost ready to be launched, thanks to Kevin’s dedication and skill.
Churches Together in Woking and Woking People of Faith: Mark Potter reported activities organised by these tow groups. Church Leaders meet once a month for a shared breakfast and Mark usually attends. He also reminded us of the Good Friday Act of Witness – it is encouraging that so many from St Dunstan’s take part but we should promote it more in the parish.
Mark also reported on our on going commitment to supporting refugees. He is in regular touch with Adam Thomas of Woking BC, who coordinates refugee support.
In Nanda’s absence, it was noted that Youth Ministry is developing very well.
Peter reminded the team that Adoration of the Blessed Sacrament would be introduced in February. Exposition will take place every Monday from 08.00 to 17.00.
Divine Renovation – Bringing your Parish from Maintenance to Mission by Fr James Mallon. Some of the parish team have read this excellent book and the ideas expressed in it have inspired some recent developments in the parish. John proposed that the whole team should study this book and suggested a number of exercises we could do, including a SWOT analysis of the parish and the parish team, which should help us to fulfil the Parish Vision.
Date of next meeting: Tuesday 5 March at 7.30 pm
The meeting finished with prayer.
Notes from Parish Open meeting 9th June 2019
John Sexton, Chair of the Parish Team, opened the meeting with prayer, based on a new Mission statement for the Parish – a quotation which is on one of the stained glass windows in our church:
“Go out to the whole world; proclaim the Good News to all creation” (Mark 16:15).
The Parish Core Team had been discussing the way ahead for our parish, based on this Mission statement. The Parish Meeting touched on this as well as covering:
i) the current financial position of our parish and the budget;
ii) the Diocesan Plan and its implications for our parish;
iii) new initiatives and current programmes/activities in the parish, both liturgical and pastoral;
iv) the new parish website and live streaming;
v) Youth Ministry
John thanked all those involved in managing the finances of the parish for their dedication and hard work.
Joe Dunne, Chair of the Finance Committee, presented the current Income & Expenditure Accounts, the Balance sheet, and also the budget for the next year. The following key points were noted:
· Expenditure has exceeded ordinary income over the past year; (“ordinary” meaning offertory collections and donations etc.). Whilst not serious right now it needs addressing and has been mitigated this past year by two generous legacies totalling over £130K.
· The parish has reserve funds over £500K. In response to whether it is right to be holding such a high sum, Fr Peter and others said such funds needed to be retained to pay for:
o Any substantial premises repairs that may arise;
o new parish programmes, as we move to become a more mission-focussed church;
o unknown costs associated with the Diocesan plan, including St Dunstan’s closer union with other local parishes and paying for chaplains in each Catholic school.
The reserves are held centrally in a Diocesan account and so help offset bank charges overall for the Diocese.
· The budget forecasts an overspend for our parish of £58K, assuming “ordinary” income does not increase. This compares with a deficit of c. £15K last year.
· This substantial change is due in part to increased personnel costs, incl. more people in paid positions in the parish, but the major reason will be an increase in the diocesan levy to 35% (over £80K).
· The higher levy is due to contributions to the maintenance fund for retired priests and the costs of clergy education being included.
Need to increase giving: The parish will therefore soon run out of money if expenditure continues to exceed income year-on-year.
The first priority is to appeal for an overall increase in offertory donations, not just an increase in Gift Aid. Fr Peter mentioned that the Diocese is suggesting offertory donation increases of £1 per person per week. It was proposed that the parish look at the sum it needs to raise for the year and what level of increase in offertory giving therefore needs to be made, per person.
Brian McKendry, the parish Gift Aid Coordinator said that:
58% of the offertory collections are through standing orders
2/3rd of offertory donations are gift-aided
Gift Aid in our parish and across the diocese is declining.
The decline in Gift Aid is due to various factors, including:
– some parishioners not paying tax or not enough to support Gift Aid (e.g. as they retire);
– some people’s concerns about making a commitment or about security (even though management of the Gift Aid scheme is highly confidential and secure);
– Flexible/ variable work contracts and irregular levels of pay.
The parish will note these issues in planning appeals for increased, regular giving and for Gift Aid.
ii) Diocesan Plan
John Sexton ran through a brief summary of the Diocesan Plan (“The Word who is Life”). John and Fr Peter both made it clear that the details of what is proposed in the Plan can be viewed on the Diocese’s website (www.dabnet.org).
The closer working and, in some cases, future mergers between local parishes as part of the Plan were highlighted, with the point being strongly made that these were not certain to happen.
iii) New Evangelisation and Parish Activities
Mary Smith gave a presentation on current and evolving programmes as we move from “maintenance to mission” as a parish, and provided some of the background to this.
Some of the many references from the past four Popes to “Evangelisation” and “New Evangelisation” were quoted.
New Evangelisation is called for in situations where many are baptised but few practise, and where people have no real personal relationship with Jesus. All of the baptised are called to become Missionary Disciples.
While ‘Evangelisation’ was traditionally considered necessary in many countries overseas, a ‘New Evangelisation’ is now needed in our own country, town, parish communities and families. The current emphasis is more to invite people, whatever their state of life and belief, to “come and see”, and to be welcomed and hopefully to become engaged with our parish community. Having enjoyed this contact, they may then be open to hearing about Jesus and his Church. Beliefs are changed by building trust through relationships, through caring and through belonging.
Recent parish initiatives, focussing on the New Evangelisation, include:
· Alpha Courses,
· Connect Groups (small groups of individuals coming together)
· Youth Ministry and
More opportunities for formation, helping parishioners in the lifelong process of learning about and learning from Jesus, are also being planned.
Mention was made of the First Holy Communion Programme now being used, where parents are assisted to be the educators of their children and in so doing have an opportunity to develop or re-engage with their own faith and the Church.
The Parish Core team have been reading “Divine Renovation – bringing your parish from maintenance to mission”, a book by Fr James Mallon about making disciples of all the baptised and developing parishes to be more focussed on evangelisation and less on ‘maintaining’ the status quo.
A summary was then given of the many parish and related activities going on in the areas of Liturgy and Prayer, Sacramental Preparation, Adult Formation, Outreach and Social Activities.
iv) Parish Website and Live Streaming
Kevin Wallace presented the new St Dunstan’s parish website and its main features. Website address: www.st-dunstans.org
Statistics from the time that Live Streaming of Masses and other celebrations and events in the church had started was also presented. There are an average of about 50 unique viewings per day out of over 200 in total (i.e. someone looking in more than once). Over Christmas and Easter there were over 200 unique viewings for each day.
Kevin was thanked for his extensive work on the website and the streaming facility.
v) Youth Ministry
Fernanda (Nanda) Mee described the activities that had been established to engage young people in our parish since she started as Youth Ministry Coordinator in the parish in September 2018.
Nanda disagrees with those who say the youth are the future of the church. They are the present.
The objective of our parish Youth Ministry is to give young people the opportunity to meet the person of Jesus. The initiatives that have been set up include:
Youth Alive Jr – school years 4, 5 and 6
Youth Alive Nights – school years 7 to 13
A new young adults event called “Encounter”, aimed at 15+ to 35 (post Confirmation)
Some members of Youth Alive went to FLAME, (the big national Catholic Youth gathering) at Wembley; (part sponsored by the Catenians).
The Confirmation programme was also mentioned. Preparation for this was Alpha-based, each session being followed by a time of Adoration; – a new experience for some young people. 54 were confirmed by Bishop Richard at St Dunstan’s the previous Saturday.
Nanda was thanked for her hard work since taking office.
vi) Sculpture in memory of Canon Frank
A design for a Holy Family sculpture (with Jesus portrayed as an older child than the usual infant), is anticipated from newly selected sculptor, Marcus Cornish. The sculpture is likely to be in bronze and positioned in the front garden of the church.
vii) Change of Parish Team Leader
John Sexton was thanked by Fr Peter for the last four and half years he had given to the role of Parish Team Leader. A presentation was made to John and his wife, Libby, who was also thanked for her support for John in the role.
Karin Harvey was introduced and welcomed as the new coordinator of the Parish Core Team.
The meeting closed with prayer.
St Dunstan’s Parish Team Meeting
November 26th 2019
Karin Harvey, Fr Peter, Nanda Mee, Emilia Aina, Julianne Birch, Mark Potter, Mary Smith, Adrian Sharman,
Joe Dunne, Fr Simon, and Elizabeth Lucek (to record minutes)
1. Welcome and Opening Prayer
Karin welcomed the team.
The meeting opened with a prayer on the theme of Red Wednesday, an initiative of Aid to the Church in
Need which funds more than 5000 projects annually, helping the poorest people. The church was illuminated
in red to mark the occasion.
Karin welcomed Joe Dunne to the team and thanked him for accepting the invitation.
Mary Cooper, John Sexton, Deacon Russell.
3. Minutes from the last meeting
No changes were made to the minutes from the last meeting.
Comments and updates arising from the minutes:
Item 6 from the Minutes taken for the meeting on July 9th 2019, about the Sculpture in memory of Fr Frank.
Fr Peter reported that Marcus Cornish would be visiting at noon on the upcoming Sunday to discuss the
current plans for the sculpture, and hopefully have the design approved. Fr Peter invited members of the
team to come to see the plans if they are able. A camera has been installed to monitor the area where the
sculpture will be, also covering the place where the nativity scene will be installed, but the equipment needs
to be modified to give a better image at night. It currently also covers the entrance to the car park.
Item 8.7 from the Minutes taken for the meeting on July 9th 2019, about the ongoing work at St Dunstan’s
School. Mrs Birch reported that work is scheduled to take place on the school car park during the February
half term, at the same time as the installation of the new fire escape to the newly built classroom.
Items from the Appendix of the Minutes taken for the meeting on July 9th 2019. Mark Potter reported that
St Dunstan’s would not be needed to host the Week of Prayer for Christian Unity. It will be hosted at St
Mary’s, Horsell. Karin Harvey commented that if Besom and the Useful Wood Company were still seeking
support, a notice could be included in the St Dunstan’s newsletter.
Fr Peter reported that the Local Authority will put a link to local churches, CTIW (Churches Together in
Woking) and WPOF (Woking People of Faith) on the web page that people visit to register the purchase of a
property. In the aim of paperless operation, flyers are no longer left in new flats or houses.
The minutes were approved.
A review of the recent Financial Appeal is planned. Fr Peter proposed that the Financial Committee should
meet more frequently.
Joe Dunne reported on the response to the Appeal so far. Although the appeal created a lot of interest and
a lot of forms were taken, the outcome will not be clear until the end of February, at the earliest, as changes
in donations and gift aid filter through. However, there have been some significant increases and one-off
donations, as well as an increase in the weekly giving. The forms are available for download from the web site. The Finance team are optimistic that the deficit in the coming year will be significantly lower than the
previous forecast. Joe Dunne noted that the Diocesan levy has increased substantially this year, from around
£50K to £80K.
Joe Dunne reported on the new accounting system. The same system is in use in Southwark, where people
have had similar problems to those encountered by the St Dunstan’s finance team. However, the programme
should, at some point, be amended to make it more suitable for parish use. Fr Peter has written to the
Diocesan representative to arrange a meeting to discuss the difficulties with the system. All the figures to the
end of the year have been entered onto the system by Felicity and Val and so the team is in a good position
to complete the end-of-year figures on time. These figures will be presented to parishioners and will be
prepared for submission to the Charity Commission. For use at a parish level, top level categories need to be
subdivided. This capability is not currently available, but it has been requested.
Karin thanked Joe, Felicity and Val for their work.
Fr Peter added his thanks to the finance team, and to those volunteers who helped with the financial appeal
at Sunday Masses.
Adrian Sharman reported on 3 areas
5.1 Administration of safeguarding information for parish activities
This covers enquiries in the office about completing forms for parishioners to participate in regulated
activities and maintaining checks that forms are up to date. This is currently a manual process with
documents collated and copied. There is an aim to automate the process, but there is no progress yet. A
volunteer has offered to help with this process, and safeguarding information in the parish is currently up to
date and accurate.
5.2 Safeguarding requirements for taking and storing photographs, for example at the Christmas Fair
GDPR requires that photographs are securely stored and tracked so that they can be deleted at the request
of an individual under the ‘right to be forgotten’. The focus most recently has been on gaining consent for
photographs to be taken. Although images may be kept for 6 years, the administrative effort in tracking and
identifying photographs for 6 years is high, so the aim is to only keep official photographs until they have
been used for the purpose they were taken, then delete them as soon as possible. For photographs of
children with Santa in Santa’s grotto, parents were invited to take pictures of their children, and no
photographs were retained by the church.
There followed a general discussion about the taking and archiving of photographs and the need to balance
the requirements of GDPR with a wish to record events within the church, both in the short term, but also
archived for the long term. One option would be to delete all electronic versions, but to keep a scrapbook of
hardcopies as part of the history of the church.
Nanda reported that at Youth events there are notices displayed saying that photographs might be taken and
asking people to contact the organiser if they have an objection. Mrs Birch reported that at St Dunstan’s
school they are required to have an ‘opt-in’ policy.
It was suggested that the parish policy on photographs should be reviewed, with involvement from the
Diocese, with the aim of establishing a clear, easily accessible policy and guidelines.
5.3 Disclosures since last meeting
There have been 2 disclosures since the last meeting. Both have been referred through due process
Q: Should disclosures be reported beyond the Diocese? For example, any safeguarding issue raised at school
is reported to C-SPA – the Children’s Single Point of Access. However, anyone can make an anonymous report to C-SPA which allows for several, perhaps in themselves insignificant events, to be connected through a
In response it was described that existing church reporting procedures require reporting to be undertaken at
Diocese level after consultation with Diocese Safeguarding lead.
Action: To find out whether any disclosures should be reported outside the diocese.
No confidential material was covered during the discussion of safeguarding. However, Fr Peter requested
that it be recorded that should confidential material be discussed during a Parish Meeting, it will be recorded
in a Part 2 section of minutes, which will not be made public.
6. End of year summary and feedback
6.1 Nanda Mee, Youth Activities
An All Saints party was held during half term. Children were invited to dress up as saints, parents were invited
to stay, and some families stayed for Mass after the party. The party was well attended, with about 40
families. An article with some photographs appeared in the Parish Magazine. The aim is for the party to
become an annual event, depending on where the date falls.
6.1 Julianne Birch, St Dunstan’s School
The school is thriving, with a full roll of 630 children, and has strong links with the parish. The school has once
again been oversubscribed. No appeals were upheld following the most recent intake. The deadline for
applications for starting in Reception in 2020 is January 15th 2020. The open mornings for prospective parents
were well attended.
A key theme for the school this year is Laudato Si, inspired by Pope Francis Encyclical letter about stewardship
of the world, with links to CAFOD.
A new event is about to take place at the school on Saturday December 7th – a Winter Wonderland, with a
pop-up ice rink, which will be opened by the Mayor of Woking at 11am.
6.2 Karin Harvey, Parish Team
At the next meeting the SJB Chaplain Michele Harrison will join the parish team. The parish team will then
have a representative from both schools. Michele apologised that she couldn’t attend the current meeting.
6.3 Mark Potter, Ecumenism
Ecumenism has developed, and the lines between churches, civic bodies, and other faiths are increasingly
blurred, with a good overlap. Woking Borough are supportive of activities such as social work, Besom (which
renovates properties for single parent families or homeless families) and Engage (which goes into schools to
support a Christian presence in secular schools). They also support activities which overlap with civic
activities such as the York Road Project, Remembrance Day memorial services, Refugee support, the Good
Friday Act of Witness and Street Angels.
Refugees in Woking
Woking Council are very supportive of refugees from Syria who have moved to the borough. In Spring next
year a new scheme will support refugees from other countries. Refugees are helped to find work or training,
for which learning English is very important. More volunteers are still needed for English
teaching/conversation/transport/help with learning to drive/help with preparing a CV.
ROC Redeeming our Community
There will be a ROC Conversation in March 2020, discussed in an article in the Parish Magazine. Involving
150-200 people, over 2 hours one evening, there will be a discussion between representatives from the town
and community: the local council, frontline police, schools, representatives of local churches and
representatives from other faiths. The discussion will typically start by highlighting good aspects of the local community before moving on to some areas where there are gaps or where improvements can be made.
ROC then generate a report for use by different local agencies. There will be a representative from St
Dunstan’s and other major churches.
6.4 Mary Smith, Adult formation, liturgy and prayer
Looking forward the aim is help members of the parish become missionary disciples, as described in Divine
Renovation, using the following resources and programmes, and to give people confidence in and to value
their own faith, and to go out and share it.
• Alpha: 2 more Alpha courses are planned, with the first starting in January 2020.
• The Prayer Course: This was run and was well received. It will be rerun in 2020.
• Pivotal Players: A study course about Saints, for which there are some new episodes.
• Restored: Stories of Encounter: A new course about people who have been restored by an encounter
Emphasis placed on importance of the weekend, when the parish comes together, with two new ministries:
• Ministry of hospitality, welcoming people to Mass.
• Prayer ministry: to be introduced after one Sunday Mass, possibly the Sunday 5.30pm Mass when
there is no time constraint after Mass.
There will be two days of renewal next year, in March and September.
There will be a parish census early next spring, which will also be an opportunity for people to offer their
time and talents.
6.5 Fr Peter
Fr Peter commented how delighted he is with all that is happening in the parish. He also reported that the
Papal Nuncio visited to celebrate Sunday Mass. Fr Peter thanked and congratulated all those involved with
the Christmas Fair which raised over £7000.
The rosary is said once a month, except during Advent and Lent, and Fr Peter suggested that a focus could
be suggested for a specific intention, linked with the Pope’s intention. For example, for January, the intention
could be for Vocations.
7. The Parish Team: going forward in 2020
Karin Harvey, in discussion with Fr Peter, proposes that the parish team meets every 6 weeks. Her vision is
that it is not a business committee and she proposed to invite other parishioners who are active in the parish
to attend meetings to share what they are doing. She will prepare a list of people to be invited with the aim
that people who are active or who are coordinators in different areas will have a voice and a forum. Her wish
is that parishioners will find the parish team open and approachable, and to that end she would like
photographs to be reinstated on the notice board before the next meeting.
Karin wished everyone a Happy Christmas.
The date of the next meeting is to be confirmed but will be in January 2020.
St. Dunstan’s Parish Team Meeting.
26th May 2020 via Zoom.
Karin Harvey, Fr. Peter, Fr. Simon, Deacon Russell, Julianne Birch, Nanda Mee, Mary Smith, Joe Dunne, John Sexton, Adrian Sharman and Mark Potter.
Emilia Aina and Michele Harrison.
Karin thanked everyone for joining via Zoom and opened the meeting with a prayer.
Karin informed the team that Emilia, after many years, has stepped down from her role on the Parish team. Karin thanked Emilia for all that she has done. For her service and generosity. The team will miss her.
Finance – Joe Dunne.
Joe Dunne reported that the expected outcome from this year will possibly be to break even, adding that we are all in uncharted territory and anything can happen!
The Offertory collection this year has gone up, due to the amazing hard work done by Ian White in promoting Standing Orders and Gift Aid. The income from Standing Orders has risen by 40%.
Peter thanked Ian for all his work.
Probable income £253,000, probable expenditure £252,000.
For the Staff that have been furloughed, the Church will get a Rebate from the Government of 80% of their cost. This could be around £16,000 (depending on how long everyone is off for).
Salary payments and spending in the Parish have fallen due to Lock down.
The Diocesan Levy will stay the same.
People have donated via the Diocese and we have received £2,500 up to 13th
As weekly accounting cannot be done at present, Joe stressed that the figures he presented is a projection, but things do seem to be positive and healthy. The team were very encouraged.
Karin and Fr. Peter both thanked Joe Dunne for all his work.
Peter stated that people have been so good, kind and generous in giving money through this period. He is delighted that we have such a fabulous parish.
Fr. Frank’s memorial fund
Peter reported that he is looking at preparing a budget.
He has recently written to the Chair of Trustees of the Diocese stating that we anticipate the cost of the statue to be approximately £35,000. We will be submitting this budget, with caveats, to the Diocese.
Peter stated that we are in a position now to pay the Artist/Sculptor for his work on the statue and at present we have a third of the money available through donations;
A question arose asking if we were still short of funds for this statue, to which Fr. Peter said “Yes, but we have not yet made an appeal for this” – we will make appeals for the remainder when the Church is re-opened and he felt that people would be happy to make a contribution to reflect their relationship with Fr. Frank.
Julianne stated that as Fr. Frank was such a huge part of the school, she felt that parents would contribute to the fund.
Update on the Church – Mary Smith
Mary Smith reported that the Church is completely locked.
Streaming of all services is going well and we are reaching a lot of people.
Last week’s viewing figures from Kevin Wallace were:
Sunday – 1,866
Saturday – 615
Weekdays – 340 to 450
Feast of the Ascension – 583
It was pointed out that these figures relate to the number of locations logged on. There may be a number of people watching from these locations so we cannot actually measure exactly how many individuals are watching Mass. It is likely to be many more than those shown above.
We now have music input for the Masses, largely thanks to Kevin Wallace.
There are a lot of emails from around the country and all over the World thanking the Priests for the Masses. Several have expressed their appreciation of the music and the readers.
A Virtual Prayer Board is now on the website.
Peter and Mary are responding the many telephone calls and emails which continue to come in from people looking for help and reassurance.
Contact is being maintained by the Priests, Deacon Russell and Mary with those involved in the various Sacramental programs.
SVP are doing fantastic support work via the telephone.
Simon and Deacon Russell are officiating at all funerals whilst Fr. Peter is self-Isolating.
Mary Smith has been working on a new Parish database with the help of Nick Harvey.
We will be subscribing to a communication platform called “Flocknote”, which enables churches to contact parishioners more easily through text or email very quickly and simply. Flocknote also would allow us to provide resources from the “Word on Fire” program through a Parish wide subscription.
Once the data base has been updated a blanket email will go out to everyone.
Adrian Sharman is working alongside Mary Smith regarding consent and controlling data. Parishioners will always have an option to consent or not. A disclaimer will be placed in any communication allowing this option to always be available.
At present the Newsletter is only available via emails and the Website.
Most people are asking when will the Church open again. Fr. Peter stated that it is impossible to plan anything until we have a date and guidance from the Government and Diocese.
Automatic hand sanitizers are being delivered to the Church next week.
Peter thanked Pepe for all the work he has carried out on the Church during this period.
Peter thanked both Schools for all their hard work to prepare for the return of the pupils, and their commitment to prayer and spiritual life, it was wonderful to see this happening.
Julianne Birch stated that all of her staff have been amazing.
Peter thanked SJB school for making PPE face shields for all the priests in the Deanery, and Hospitals.
Michele Harrison had sent an update stating that SJB have set-up a “Thought for the day” on their social media pages. They also have a staff and community prayer e-mail for those who wish to ask for prayers. SJB is supporting all those in their community.
Mark Potter Reported;
Other churches are also relying on live streaming.
The Emmaus Road Churches in Woking and Guildford are trying to run the biggest Alpha Course ever.
Very successful R.O.C meeting held in March; the principal concerns were;
Another meeting of work groups has taken place on Zoom and some action has already been taken. This meeting was attended by the Mayor, Councillors, Police and Church leaders.
Adrian Sharman commented that it was heartening to see the amount of positive feeling around despite the present situation.
Peter endorsed this comment and thought we were blessed with our community and to continue Praying.
Fr. Peter ended the meeting with a Prayer.
Saint Dunstan’s Parish CORE Team Meeting. Tuesday 30th June at 7pm via Zoom.
1 Welcome and Opening Prayer: Karin reminded us that the commemoration of the first martyrs of the church is held annually on 30th June. We gave thanks and prayed for all those who gave their lives for the Faith and for all around the world today who are being persecuted for their Faith. We prayed for all who have been affected by the pandemic.
Present: Fr. Peter, Fr. Simon, Deacon Russell, Julianne Birch, Karin Harvey, Michele Harrison, Nanda Mee, Mark Potter, John Sexton, Adrian Sharman, Mary Smith
2 Apologies: Joe Dunne
3 Minutes of the last meeting: acknowledged
4 What, when and how? ….Opening of the Church and Covid-19 update.
This was the main item on the agenda. A considerable amount of work and planning has gone on behind the scenes during lockdown to prepare for the eventual reopening of the church.
We are planning to open the church for Sunday Mass from the weekend of 11/12 July, but before that on a date still to be decided the church will open for Mass on a weekday next week (i.e. 4th to 10th July). This is to allow time to put all the necessary procedures in place to open the church safely and to experience what it might be like with (an anticipated) fewer people attending during the week.
Fr Peter said he would be meeting with Fr. Simon and Deacon Russell in the morning (Wednesday 1 July) to discuss the Liturgical aspects of all celebrations.
Mary Smith announced that there will be a meeting with Mass Co-ordinator’s on Thursday 2 July.
From these two meetings the complex logistics will be worked out.
The Bishops Conference have reiterated that the Sunday Obligation has not yet been re-instated.
Mass will be shorter in length (this is to minimise the time people spend together and also to give time between each celebration to close and clean the church)
There will be no singing
Holy Communion will be distributed under one species only
There will be no exchange of speech at the distribution and receiving of Holy Communion (e.g. The Minister will not say: “The Body of Christ” and the communicant should not say: “Amen”)
People will be asked to leave immediately after receiving Holy Communion and not return to their bench.
Peter and Mary have looked at possible maximum numbers we could get into the church using the “1 metre plus” rule. 108 in the main body of the church and 54 in the Liturgy Room, which will be open. Thus 162 in total. The 1 metre plus rule means that everyone MUST wear a mask. Masks are not obligatory under the “2 metre rule” but this would reduce the capacity substantially.
There is one-way system in place: An Entrance into the church and an Exit
People will be asked to bring and wear a mask
People are asked to sanitise their hands on entering the church
Stewards will be needed at each Mass to show people to their seats and people must sit in the seat allocated (no just sitting on the end of the bench!)
There will be no collection during the Mass, but baskets will be available on exit for offerings. There is a Digital Collection Point in the forma off a Card Machine near the exit to allow contactless offerings/donations
The church will be closed at the end of each Mass or Celebration and will need to be cleaned
A rota of cleaning teams will be needed. Those serving in this capacity will have to able to reach down to thoroughly clean the kneelers, benches and other surfaces
The Italian Community who attend Mass at noon on Sundays will be asked to follow all these procedures
Toilets will NOT be open
No other areas of the building will be open – only access to the “Worship Area”
Those who are able to attend Mass during the week will be encouraged to do so, in order to free up spaces for those who can only attend on Saturday/Sunday.
Vulnerable people, including those who have been “shielding” may be advised NOT to attend Mass at the moment
5 Fr. Frank’s Memorial statue update.
We have received Diocesan Approval to go ahead with commissioning Fr. Frank’s Memorial. Fr. Peter has been in touch with the artist and asked him to go ahead. The present cost is estimated to be about £37,000. To date, we have received £10,000 in donations towards the cost of the Memorial, but this is without a major appeal.
Looking at the composition of the Parish Team.
Mark Potter raised a question about the composition of the Parish Core Team and asked whether we truly are representative of this large diverse parish?
This has been raised in the past and after some discussion, including questioning the nature of the CORE Team: “Why does the Team exist? What is our purpose?” It was agreed that we review again the purpose and nature of the Parish Core Team at a future meeting and consider how everyone in the parish understands the role of the CORE Team. See appendix for further information.
Karin gave a brief report from Joe Dunne on Parish Finance, which is much the same as the last report (26 May 2020).
Joe drew attention to the Digital Collection Point outside the Office, which should enable people to make their Offerings very easily and in a contactless manner.
Mary Smith reported that the new Database is now functioning after a lot of work in transferring from the old Database. Under the terms of new GDPR (Data Protection) we shall contact everyone on the Database and give individuals the option of opting out and/or update their details. Mary will liaise with Adrian in this matter. We now subscribe to “Flocknote”, which means that all of the Parish’s communications are in one place. It will make it much easier to communicate with individuals, families and parish groups through different media. It also is a platform which will enable the parish to offer useful Christian (Roman Catholic) resources to parishioners.
Julianne and Michele both reported on how superbly St Dunstan’s School and SJB respectively have responded to pupils’/students’ needs during the lockdown. Both were full of praise for the staff of both schools, for their commitment and professionalism.
A brief discussion took place on how we can better reach out to people where they are, especially the most vulnerable.
Finally, we considered what we have learned during the lockdown? What did we do well? What could we have done better? We must beware of returning to “busyness”.